For building product manufacturers (BPMs), managing digital assets is about more than just storage and organization. Compliance with industry standards, regulatory requirements, and internal approval processes are all crucial to ensuring that your assets are correctly used and distributed. Making your compliance information readily accessible to specifiers also plays a key role in building their trust and increases the likelihood of your products being selected over a competitor’s. In one study, architects identified compliance resources as one of the most important pieces of content manufacturers should include on their websites.  

However, for many BPMs, tracking compliance and approval workflows across multiple internal teams and channels can be both time-consuming and complex. In this post, we’ll explore 3 ways Digital Asset Management (DAM) software simplifies your compliance and approval processes:

1. Ensuring alignment with a centralized repository for your approved assets

2. Staying secure with robust access controls & user permissions

3. Tracking your assets with intuitive metadata tags

1. Ensure Alignment with a Centralized Repository for Your Approved Assets

Problem: As building product manufacturers, your teams manage a diverse array of digital assets daily, ranging from product catalogs and images to design files and specification sheets. With so many moving parts, it’s easy for assets to become outdated, non-compliant, and inconsistent.

How DAM solves it: By centralizing all your assets in a single, easily accessible, and secure cloud-based location, DAM software ensures they remain compliant with the latest industry standards. That way, you can ensure that only approved, up-to-date assets are used across all your teams and digital channels. Whether it's an updated CAD file or a regulatory-compliant product image, a DAM ensures that everyone from marketing to sales to product is working with the latest approved version.

2. Stay Secure with Robust Access Controls & User Permissions

Problem: For BPMs, managing access to sensitive assets can be a challenge, heightening the risk of unauthorized changes and the inadvertent sharing of non-compliant content. According to 88% of architects, building strong relationships with manufacturers is essential to their professional success. Trust is the foundation of these relationships and sharing outdated or non-compliant product information can quickly damage the confidence AEC professionals have in your brand.

How DAM solves it: A DAM system uses strict access controls and permissions to define who can view, edit, approve, and distribute your assets. This ensures that only authorized individuals can modify or approve content, helping to keep your assets accurate and up to date. Prodify offers 3 User Account Types with different levels of permissions:

1. Admin: Can edit permissions for all content and folders and manage settings for other users.

2. Editors: Can edit and organize assets and folders and share them with external parties.

3. Viewers: Can view and download all content and share with external parties.

Your marketing and product teams could be granted Editor permissions, allowing them to make changes and update approvals for your assets, while your sales team would have Viewer permissions so they can access and use approved assets for outreach and distribution to AEC professionals.

3. Track Your Assets with Intuitive Tagging

Problem: Compliance in building product manufacturing often involves tracking numerous certifications, industry-specific standards, and regulations that apply to each of your products or assets. On top of that, regulations can change frequently, and certifications may have expiration dates or require periodic renewals.

How DAM solves it: Tagging involves applying descriptive labels to digital files, making it easier to find, organize, and categorize them. DAM systems enable you to add customizable attributes to your assets, enabling you to filter search results and quickly find what you’re looking for. For example, assets that need to meet specific building codes or environmental standards can be tagged with “Compliant with ISO (International Organization for Standardization),” “Certified for Fire Safety” or “Compliant with LEED.” This allows your teams to quickly identify compliant assets and minimizes the risk of them using outdated or incorrect information.  

Why Prodify Is the Perfect Solution  

On top of its powerful asset storage and management capabilities, DAM software offers a comprehensive suite of features to help you maintain compliance and streamline approval processes.  

Built by a team with 25+ years of experience working in close collaboration with over 650 manufacturers, Prodify is the first-ever DAM designed specifically to meet the unique needs of your industry. Empower your teams to efficiently navigate compliance and approval workflows and meet industry-specific regulations, all while ensuring consistent asset cohesion across all channels and touchpoints.  

Join the waitlist for exclusive early access to Prodify and experience the transformative power of a DAM solution made just for you!